How to read and send e-mail messages in Apple Mail

Apple (Mac) Mail

How to read and send e-mail messages in Apple Mail

Once you have added an e-mail account and set up an outgoing server, you can begin to send and receive messages.

1) Unread messages have this blue dot next to them.

2) Click any message to view it. The contents will display in the pane below, and the message will be marked as read. You click Reply to send a response to this message… or click New Message to begin writing an e-mail.

3) Type the recipient’s e-mail address here.

4) Enter a Subject for this message.

5) Choose the From address if you have more than one.

6) Type your message.

7) Let’s see some text formatting options by clicking the Fonts icon. From here you can highlight some text, choose a new new font family and size, and select new font colors.

8) Now use the wheel to pick a new color.

9) Click the Attach icon to attach a file… browse for the file and click Choose File.

10) When ready, click Send.

11) We can view our sent message in the Outbox.

That’s it! Now you know how to read and create messages in Apple Mail.

An overview of settings and preferences in Apple Mail

Apple (Mac) Mail

An overview of settings and preferences in Apple Mail

In this demonstration, we’ll see where to find the different preferences and settings in Apple Mail.

1) Go to Mail, then click Preferences.

2) The tab that opens by default is the Accounts tab where you can manage the options related to your mail accounts.

3) Go to Mailbox Behaviors. This is where you can set how the program treats sent, junk and deleted messages.

4) The advanced tab shows additional options for the selected mail account. You can also manage the SSL settings here.

5) Let’s look at General options.

6) This option sets how often Apple Mail will check for new messages on the server.

7) The RSS tab is where you can change settings related to your RSS feeds. Set your default RSS reader, how often to check for updates to the feeds you have added and choose when to remove the articles.

8) The Junk Mail tab is where you enable or disable junk mail filtering and set how the program reacts when you receive junk mail.

9) On the Fonts & Colors tab, you can set what the font will look like for mailboxes, messages, notes, etc.

10) The Viewing options let you change settings related to viewing messages including the header detail and message threading. The settings on this tab affect message composition. For example, you can change the spell checker, automatically send copies of sent messages to yourself, configure address options, etc.

11) The last two tabs, Signatures and Rules, will be covered in more detail in other videos in this series.

12) Rules are basically filters you can set up to sort your mail into folders.

That’s it! Now you have seen an overview of the preferences in Apple Mail.

How to create and manage outgoing mail servers

Apple (Mac) Mail

How to create and manage outgoing mail servers

An outgoing mail server is what the program uses to send e-mail messages. If you don’t have at least one server set up, you won’t be able to send any messages.

1) Go to Mail, then click Preferences.

2) If you don’t see this screen, make sure the Accounts tab is selected.

3) You can select a different Outgoing Mail Server for each mail account. Click this last option to edit your SMTP servers.

4) The top pane shows a list of all the outgoing servers that have been set up, while the bottom displays information about the selected server. Click Advanced. This tab allows you to set custom ports, use SSL and choose the authentication type (if any).

5) To delete the selected server, click the minus icon. Note that deleting a server from the list is permanent and can’t be undone.

6) Now let’s see how to add the server we just deleted. Click the plus icon. Type a short description for the new server… then enter the server name.

7) Go to Advanced.

8) Choose the authentication method if you would like to use it.

9) Enter the username and password in these boxes.

10) Click OK.

11) Now that our outgoing server has been added, we can set this mail account to use it. Select the new server from this list.

12) That’s it! You now know how to create and manage outgoing mail servers.

How to setup a mail account using IMAP

Apple (Mac) Mail

How to setup a mail account using IMAP

This tutorial assumes you have already set up an e-mail account in your control panel.

1) Go to File… then click Add Account.

2) Type your name as you want it to appear… enter your full e-mail address… then type the password associated with this account. When ready, click Continue.

3) Select IMAP for the Account Type.

4) Then type a description, and enter the Incoming Mail Server as provided by your host. Note that this can be anything from mail.example.com to just the domain name.

5) Type your username and password, then click Continue.

6) In order to send mail from this address, we need to set up the Outgoing Mail Server. Enter a description, then type the Outgoing Mail Server here.

7) If required by your host, check Use Authentication, then click Continue.

8) Review the information and click Create.

9) That’s it! Here is the mailbox we just set up… and all the messages on the server show up here.

How to setup a mail account using POP

Apple (Mac) Mail

How to setup a mail account using POP

This tutorial assumes you have already set up an e-mail account in your control panel.

1) Click File… then click Add Account.

2) Type your name here as you want it to appear on outgoing mail… your full e-mail address… then enter the password associated with this e-mail address.

3) Click Continue.

4) Since we are setting up a mailbox using POP, leave that option selected. Then type a description for this incoming mail server.

5) Enter the Incoming Mail Server as provided by your host. Note that this can be anything from mail.example.com to just the domain name as shown here. Then type your username, and click Continue.

6) In order to send mail from this address, we need to set up the Outgoing Mail Server. Enter a description, followed by the Outgoing Mail Server.

7) If required by your host, check Use Authentication… anf then click Continue.

8) Review the information and click Create.

9) That’s it! The mailbox we just set up is shown here, along with all the messages on the server in this account.